Events Co-Ordinator

Hays Marketing
England,London,City of London
Up to £19.08 per hour
Closing date
8 Jun 2022

View more

Job Discipline
Marketing (General)
Experience Level
Public Sector
Contract Type
Full Time
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Job Details

Events Co-Ordinator - 2-3 month interim - £19.08 per hour - Guildhall

£19.08 per hour (PAYE premium)
2-3 month interim
Private Events- Guildhall
London- Hybrid working

To undertake the day to day co-ordination and facilitation of the events, assisting with the planning and management of bookings, including marketing and venue enquiries and associated administrative tasks.

To be responsible for the detailed organisation of the Corporation hosted events, including civic ceremonies and dinners

Your new role

To be a first point of contact for enquiries relating to the letting, to create quotes, and to arrange and conduct show rounds for prospective clients and suppliers.

To be responsible for the arrangements for events, including:

* Providing detailed advice and guidance about the services and facilities they can offer.
* Identifying and resolving issues that arise with clients during the preparation and delivery of their event in a tactful and discreet manner.
* Liaising with facilities staff.
* Producing briefing notes and other correspondence for events.
* Raising invoices via the Oracle system and monitoring payment to ensure it is made in line with the City Corporation's terms and conditions.
* Providing support at the event, ensuring that the client's needs and expectations are met.
* Obtaining and following up on feedback.

To ensure client information is entered accurately onto the diary booking system (Priava) and the CRM system.

To follow up and confirm provisional bookings or release them to maximise utilisation of the venue.

To be responsible for day to day maintenance of event files for events ensuring all paperwork including contracts, checklists, background information, risk assessments and payment are completed and signed prior to each event, identifying any issues and resolving in an appropriate way.

To work with the Private Events Manager to actively monitor and review services provided by the Facilities Management team (including cleaning, maintenance and security) to ensure that services are delivered to the highest standard.

To attend Court of Common Council meetings and take part in the Election and Admission of Sheriffs, Election of Lord Mayor and Silent Ceremony.

To organise City Corporation hosted events, including-

* Preparing budgets and reports necessary to take forward an event.
* Placing orders with suppliers and where applicable, monitoring each event budget to ensure costs are contained and audit requirements are met.
* Creating floorplans and producing briefing notes and other correspondence and documentation for each event.
* Advising City Corporation Members, officers and outside bodies on matters connected with arrangements for individual events.
* Reviewing post event correspondence and feedback to highlight and address any issues.

To support business development and marketing through collaboration and input into the team's social media plan

What you'll get in return
Flexible working options available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at


Hays is the leading global specialist recruitment group, and the market leader in places such as the UK, Germany and Australia. We are the experts in recruiting qualified, professional and skilled people across a wide range of specialised industries and professions. We operate across the private and public sectors, dealing in permanent positions, contract roles and temporary assignments

Hays Marketing has an unrivalled database of roles across a range of sectors, including public sector, financial sector, manufacturing and professional services. We also have job opportunities in Communications, Digital Marketing, E-Commerce, Events, Campaigns and Business Development. Marketing jobs we recruit for include Marketing Director/Manager/Executive,  Head of Marketing, Communications Manager/Officer, Product Manager, SEO, PPC, CRM, Marketing Assistant and Business Development Manager.  Our expert consultants offer a personalised recruitment service to guide you through every stage of the recruitment process, while our career advice ensures you achieve your work ambitions.


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