Bid Co-ordinator

England,West Midlands,Birmingham
28 Jun 2019
26 Jul 2019
Ryan Dhadwal
Job Discipline
Business Development
Experience Level
Contract Type
Full Time
This is a pivotal role working within the Bid Team; providing critical support to a major business process for the firm that is responsible for the production of in excess of 500 bid documents per year. Working closely with colleagues the co-ordinator will collate bid content, produce documents and manage the bid process to help drive win rates, fee growth and profit.

Client Details

A world leading provider of audit, tax and consulting services to entrepreneurial growth-focused organisations globally.


* Advise on and ensure compliance with Bid Route Map, including; bid qualification, correct authorisations, and commercial decisions regarding pricing strategy, rates / profitability and flagging contractual risks.

* Co-ordinating the pre-tender planning meeting, ensuring the bid team have received the required specification information in advance.

* Reviewing the tender specification to identify an outline for the structure of the document and material which can be sourced from the bid centre - produce skeleton document.

* Plan and communicate the schedule and team responsibilities for creation of the bid. Follow up on timeline.

* Co-ordinate the bid throughout, ensuring the draft is brand compliant, and consistent in style and presentation and is produced to the required timescale.

* Challenging content which is supplied for inclusion to ensure our response 'answers the question', meets the requirements of the ITT and offers compelling reasons to buy / win themes.

* Formatting, proofing and producing the finalised document ensuring it is to a high standard and dispatching either in hardcopy or electronically.

* Shaping, formatting, proofing and producing presentation documentation for the pitch team.

* Tracking and recording of tender activity on the firm's CRM system.

* Assisting with following up on the outcome of tenders.

* Conducting bid debriefs on both won and lost opportunities alongside the Bid Team.

* Monitoring the bid team inbox during busy periods to identify potential opportunities and ensuring these are communicated to all stakeholders.

* Produce, update and catalogue library information and collateral to be used in tender documents.

* Other bid related projects as required by the Bid Manager or Head of Bid Team.

* Assisting the Bid team with strategically important bids.


* Good skills in Microsoft Word, PowerPoint and Create. Basic understanding of Excel.

* An ability to produce large documents to a high standard including formatting, proof reading, and ensuring consistency in style.

* Excellent communications skills and be able to deal directly with relevant Partners and Directors.

* Ability to work in a highly pressurised and deadline driven environment.

* Professional services experience would be desirable.

* Previous bid experience is essential

Job Offer

A competitve package within a company that offers progression!

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