Events Manager

7 days left

£35000 - £43000 per annum
27 Jun 2019
25 Jul 2019
Stuart Wiley
Job Discipline
Experience Level
Contract Type
Full Time
Overall Role Purpose

My client based in Rickmansworth, Herts, organise prestigious events around the world in the relevant sectors. As a member of a small logistics team, you will ensure that every event runs successfully for delegates, exhibitors and speakers. Conferences are a significant business stream, so you need to be able to negotiate with suppliers and work within budgets to ensure each event is also a commercial success.

Key Duties

* Manage & carry out delegate registrations orders, invoices and payments of delegates attending events
* Assisting where necessary with venue search and selection and providing relevant cost information for assessing location/venues
* Confirm speakers and their participation and deal with their queries
* Chase speaker papers, biographies and assemble documentation in good time in order to distribute at events
* Inputting and updating costs into the relevant budget spreadsheets and assist in post event reconciliations where necessary
* Assemble, organise and arrange the printing and shipment of programmes, documentation and branding
* Dealing with third party organisations i.e. hotel, audio visual, stage set and translation companies to set up the conference/exhibition
* Sourcing local destination management companies to assist in party planning for key sponsors at events
* Attend events to run the registration desk and assist with set up of exhibitions, liaise with suppliers, exhibitors and attend social functions
* Manage and implement changes to the event website
* Ensure event database is updated
* Create PowerPoint presentations
* General admin and liaison
* Advise and implement on the marketing and ensure all opportunities for sponsorship and fundraising are maximised
* Prepare and implement PR strategy to raise awareness
* Drawing up all forms and versions of required materials, liaising with designers and publishers
* Organise and manage social events
* Book accommodation for speakers
* Oversee and implement the production of all publications
* Coordinate and implement the production of the event marketing
* Issuing exhibitor contracts
* Research and compilation of exhibitor manuals.
* Contact and liaise with companies regarding exhibiting sponsorship

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