Executive Assistant

England,London,City of London
£40000 - £50000 per annum
11 Jun 2019
09 Jul 2019
Pru Dennis
Job Discipline
Communications, Other
Experience Level
Agency, FMCG
Contract Type
Full Time
Our client - an award-winning design agency based near buzzing Borough Market with offices boasting some of the best views in Central London are on the hunt for a SUPERSTAR Executive Assistant. This is an integral role to ensure the smooth running of the executive office, acting as the first point of contact internally and externally.

This is a 12-month maternity cover offering a lucky candidate the opportunity to have one of the best design agencies in the world on their CV.

Duties and Responsibilities

* Acting as the first point of contact for Chairman & GCO/ECD, interacting with executive and senior management both internally and externally, maintaining close relationships with clients
* Managing the smooth and efficient running of a busy diary across several different time zones, ensuring that he/she is on time and armed with the correct information in advance any meeting or call
* Managing emails and responding where appropriate/directed and creating a daily reminder on actionable emails & tasks
* Managing all the correspondence and administration, including personal work as requested
* Creating and producing presentations (PowerPoint skills are essential)
* Managing expenses where necessary
* Drafting communication and correspondence as and when required
* Desk research as directed to support assignments and speaking engagements
* Liaising closely with the other PAs in the group
* Working alongside the London Studio department and supporting activities/initiatives where needed
* Ensuring smooth and efficient communication with Senior Management and C-Suite
* Ambassador for the office environment, maintaining high standards of presentation across meeting rooms
* Helping (and managing where relevant) internal global summits/conferences

Required Experience and skills

* Extensive experience as a well-versed PA / EA
* Previous experience as a senior PA or EA in a professional agency/creative environment
* Must be IT literate
* Demonstrate advanced skills in Outlook, Excel (printing spreadsheets), PowerPoint and Word
* Superior experience planning complex travel itineraries
* Must have previously worked across international time zones
* Solid career history with an outstanding attention to detail and proven problem solving ability
* Pro-active
* Ability to prioritise in a constantly changing environment
* Resilient and tenacious
* Charming manner for client facing activities
* Ability to work fast and accurately under pressure and maintain a professional disposition at all times
* Willingness to take job ownership and to facilitate and see projects to completion with little direction and with flawless execution
* Ability to maintain diplomacy and discretion at all times
* Perseverance, patience and a sense of humor
* An interest in the business evidenced by reading incoming material and thereby remaining informed as to the current issues

Salary is paying up to £48,000 and interviews are kicking off immediately! Our client wants this person to start at the beginning of May. (12 Month contract)

CV to pru@twistorstick.co.uk

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