Creative PA

£25000 - £35000 per annum
04 Jun 2019
02 Jul 2019
Paul Wood
Job Discipline
Communications, Other
Experience Level
Agency, FMCG
Contract Type
Full Time
As PA to the CEO and Creative Partner you will provide proactive, efficient administrative support in a fast-paced creative environment.

As the main point of contact for 2 of the senior team, you will need to be resourceful and a natural multi-tasker. Always aiming to be one-step ahead, you will ensure responsibilities are delivered in a timely and accurate manner.

PA to CEO and Creative Partner

* Answering and screening all phone calls
* Provide comprehensive diary management, using initiative to anticipate and resolve conflicts
* Aiming to anticipate needs, knowing where the CEO and Creative Partner need to be and when
* Organise meetings (face to face, audio and video conferences) and ensure appropriate meeting room preparations, including catering
* Coordinate travel / hotel arrangements for the business and preparing itineraries
* Booking cabs/couriers
* Processing expenses
* Complete and process weekly timesheets
* Perform any ad hoc tasks or duties as required
* Always aiming to act in the best in interest of the CEO and Creative Partner

Office Support

* Completing the daily morning routine to ensure smooth running of the office
* Answering and screening specific phone calls via reception
* Liaising with Building Services and IT to ensure the office functions efficiently
* Cost-effectively managing and maintaining stationery stock levels
* Receiving & distributing daily mail & deliveries
* Work with Finance to review and ensure correct documentation for invoices and company credit card
* Acting as the point of contact for supplier Account Managers, including our travel agent, cab company, stationery companies and conference call service provider
* Support the HR Manager with New Starter set-ups


* Proven working experience in a similar role
* Proficient user of Microsoft Office Suite
* Ability to push back appropriately and diplomatically
* Calm and approachable
* Appreciates the necessity for discretion and confidentiality
* Solid communication skills; both written and verbal
* Can-do attitude always with ability to be resourceful and proactive
* Natural ability to organize, multitask, prioritize and work under pressure

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