Events Coordinator

England,London,City of London
£28000.00 - £30000.00 per annum
30 Apr 2018
28 May 2018
Alyeah Bloomfield
Job Discipline
Marketing (General)
Experience Level
Contract Type
Full Time
New Events Coordinator Job / £30K / 12 Month Contract / Financial Services

Your new company
A British private equity firm, headquartered in London, England. The company also operates out of seven other offices in New York, Hong Kong, Mumbai, Tel Aviv, Munich, Sao Paulo and Shanghai.

Your new role

* Provide administrative support for all events run by the Events Manager
* Ensure accurate record-keeping on all events
* Creating spreadsheets in relation to delegate management and keeping accurate records to this effect
* Meeting management - diary management and meeting set up including room bookings and AV set up
* Travel management - booking travel for Events Team, Investors and associated IP travellers
* CRM Management - reviewing tickets, data cleansing of system, running and fixing error reports
* Agenda creation and minute taking
* Creating invites and monitoring responses from attendees
* Folder management
* Ordering events items for various events
* Assisting in the preparation of events materials
* Packaging of all pre-event materials
* Organising couriers
* Working closely with our in-house Facilities Team
* Research projects - hotel, activity and restaurant searches - locally and globally
* PowerPoint presentation creation

What you'll need to succeed

* Experience of using MS packages in particular Excel and PowerPoint
* Good communication skills both written and oral
* The ability to work well as part of a team
* Strong attention to detail, ensuring high levels of quality and accuracy are achieved
* Ability to work independently and flexibly within a rapidly changing environment
* Ability to use initiative but also know when matters need to be referred to the Manager
* Ability to work well under pressure and to tight deadlines


* Experience of using databases and generating reports
* Experience of using event registration systems

What you'll get in return
The company is offering a competitive salary alongside a great benefits package including: 8% pension contributions, free breakfast and lunch, in-office gym and 25 days holiday.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at

Similar jobs

More searches like this

Similar jobs