Publications Assistant

£17.00 - £20.00 per hour
16 Jun 2017
14 Jul 2017
Verity Slade
Job Discipline
Marketing (General)
Experience Level
Public Sector
Contract Type
Full Time
Publications Assistant-Central London to start ASAP will pay £17.89 per hour + holiday pay

The Communications Division of the organisation is responsible for projecting the image and raising the organisations profile to member governments, the media, specialist groups, young people, and the general public. It does this by a range of strategic communications means, including proactive media relations and public affairs, online outreach through social media, publications and knowledge management.

The Publications Section undertakes and markets the wide range of publications that come out of the work undertaken across the whole organisation.

Job Summary
The Publications Assistant provides support and assistance to the Publications Manager across the range of tasks undertaken by the Section, from editorial and production through to sales and marketing, with particular responsibility for maintaining the systems and procedures that ensure the smooth running of the Section. The post holder will:

* Manage the production process from the final manuscript stage, through editing, layout and design, indexing, proofing, cover design, and printing; ensuring accuracy and adherence to publications policy, house style and branding guidelines.
* Prepare book launch plans (BLP), ensuring that the required approvals are obtained for each project.
* Co-ordinate external freelancers and suppliers, sourcing quotes and negotiating rates in order to achieve value for money.
* Implement marketing and publicity strategies for priced publications in order to increase reach and sales revenue, including sending out books for review, and producing marketing materials such as catalogues, flyers and newsletters.
* Represent the Secretariat and organise professional book displays at international meetings, conferences and trade fairs.
* Act as the contact point for trade and retail customers, responding to queries and information requests, and providing them with information and materials.
* Monitor warehousing and distribution operations and maintain stock of titles at appropriate levels.
* Maintain the online bookshop, publication files and metadata and provide as required to bibliographic database providers, library aggregators and print on demand vendors.
* Maintain the database of prospects and customers to receive marketing materials such as hard copy catalogues and flyers, and promotional e-mails, and maintain statistics on the mailings and promotions undertaken.
* Act as Secretary to the Publications Committee, arranging dates for meetings, preparing and distributing agendas and minutes.
* Provide support to the Publications Manager as required and depending on workload.

* Proofread content and mark up proof corrections using Adobe Acrobat Pro.

The ideal candidate will be able to demonstrate the below:-

* Achieved or working towards a formal qualification in publishing and/or printing.
* A degree in any discipline.
* At least two years publishing experience in an academic, professional or technical publishing environment.
* Good knowledge of XML workflows, print and e-book production standards and processes.
* Excellent word-processing and spreadsheet skills, using MS Word and Excel, including, creating workbooks; modifying, formatting and printing worksheets and workbooks; creating and editing formulas.
* Experience of entering data, writing and generating queries, and report generation from databases.

* Excellent knowledge of the rules of English grammar, punctuation, and usage.

If this role is of interest please do apply ASAP with an up to date CV highlighting all your relevant experience. This is an urgent position so will be submitting candidates ASAP

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